Do you want to backup emails from Gmail account? If yes, then check out the best way to do this task with less effort through this article. Here we will explain “How to backup emails from Gmail to local drive?”. So, let’s start…
Gmail is one of the services that is offered by the Google brand. It has now become everyone’s first choice for emailing. Users can easily create an email account with Gmail and access it from any web browser.
Individuals use their Gmail account for common email tasks such as sending/receiving emails. To make emailing work with Gmail, Google offers 15 GB of free storage space on its cloud servers.
All emails sent and received are stored by Gmail in the cloud storage offered by Google. However, due to various reasons, many users need to download emails from it to their local drive.
Also Read: – How to Download Email From Gmail to Computer?
Reasons for Gmail Email Backup
- Securing email from loss: – Users can create backups of Gmail emails, which can help them recover their accidentally lost emails in the future.
- Accessing emails offline: – Preserving Gmail emails to local drive will allow users to easily access those emails with different email platforms without the need for the internet.
- Shifting Email Data: – Backing up email helps users move email profile data to another account or email platform.
- Storage Space Management: – Google only provides 15 GB of storage for each Gmail account. Email backup process sometimes becomes necessary for users to manage this space.
Manually Create Backup of Gmail Emails via Google Takeout Service
- Go to “takeout.google.com” and log in with your Gmail account.
- Now press the “Deselect All” button to deselect all the options.
- Scroll down to find and select the “Mail” option.
- Click “All Mail Data included” to select the folders you want to backup emails from.
- Choose “Include all messages in Mail” to select all folders at once or select only specific folders to download emails.
- Click on “OK” and then click the “Next Step” button to proceed to further steps.
- From the Destination section, select one of these “Transfer to” options: –
- Send Download Link Via Email: – Create a backup of Gmail account emails and receive an email with a link to download them directly.Add to Drive: – Upload the backup of mail folders to Google Drive.Add to Dropbox: – Backup of Gmail mail folders transfer to your Dropbox account.Add to OneDrive: – Move the mail folder’s backup to Microsoft OneDrive.
- Add to Box: – Transfer Gmail email backup to BOX.com account
- Select any of these frequency options: –
- Export Once: – Use it to take Gmail email backup only once.
- Export Every 2 month for 1 year: – Automatically create Gmail email backup 6 times a year with the selected settings.
- Apply “File type and Size” settings: –
- File Type: – “.Zip” or “.TGZ” are the available file types, select one of these. (Users find their Gmail backup files in these archives)
- File Size: – Choose a size range from options- 1GB, 2GB, 4GB, 10GB, and 50 GB. (TGZ and ZIP archives users will get with these selected file sizes).
- Lastly, press the “Create Export” button and take backup of Gmail emails.
To download the backup, Google will send an email to your Gmail account with a download link. Visit that link and download the Gmail email backup to your local drive.
Limitations of Manual Method
- Provides ZIP and TGZ archives containing MBOX files with emails. Users need to extract MBOX files from these archive files for their use.
- Supports providing mail folder backup to MBOX files only.
- Provides a download link after creating the email backup which may take a long time.
- Difficult to use for an inexperienced person.
Automatic & Fastest Solution for Gmail email Backup
The best and far better method than the manual method for Gmail email backup is Enstella Gmail Backup Software. It is an automated tool that allows users to download emails directly from their Gmail account with simple clicks.
Using this single tool, get the ability to download Gmail emails in 9+ export options (including PST, EML, EMLX, MSG, MBOX, PDF, and more). It enables exporting entire or selected mail folders from Gmail. Moreover, it offers many smarter options for better backup work jobs.
How to use Gmail Backup Software of Enstella Systems?
Download the Enstella Gmail Email Backup tool to your Windows PC and apply the given steps: –
- Launch the software, and enter your Gmail account email address and app password.
- Press the Login button for account authentication and login with Gmail account.
- Scan and load all mail folders from your Gmail account into the software.
- Make a selection of the folders containing your required emails.
- Select an email saving format from the export options list.
- Apply other settings (mail filters and naming conventions).
- Choose a location from your computer for saving resultant files.
- In the last step, press the Save Backup button and download Gmail emails.
Conclusion
Downloading Gmail emails to local storage is an important and practical way to keep your Gmail account’s email data safe. You can do this easily by adopting the methods mentioned by us in this article. One must use the automated Enstella Gmail backup software for error-free and quick results. Try the free demo of this tool to test all its capabilities at no charge.
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