Home » Cloud Backup » Office365 » How to Download/Export Emails from Office 365 to PDF files?
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Are you searching for a method to extract emails from an Office365 account in PDF files? If this is the case, then you have arrived at your destination. In the following write-up, we are going to show the best strategy to Export Emails from Office 365 to PDF files. So, let’s begin.

Microsoft has moved all MS Office applications to the cloud with its Office365 service. A user can now explore all Office applications through their web browser. To do this the user just needs to purchase a subscription to the Office365 service.

The online version of MS Outlook is also available in the Office365 service called Outlook365. A user can easily configure an email account in Outlook 365 and use it to perform email-sharing tasks.

All the data in that Outlook365 email profile is preserved by Microsoft on its cloud servers along with other Office365 account data.

When using the Office365 service for emailing, there are times when users need to download emails and save them locally as PDF files from Outlook 365. There can be many reasons behind this.

Also Read: – How to Export Office 365 Mailbox to PST Outlook files? Step-by-Step Guide

Why export Outlook 365 emails to PDF files?

  • Backup Emails: – By downloading emails from Office365 into PDF files, users can create backups of their important emails. This backup will help users recover emails in case of accidental deletion.
  • Easy Email Sharing: – PDF files are the best choice for sharing emails as local copies, because PDF is portable, and a universally compatible file type.
  • Email Management: – Users can download emails as PDF files to their hard drives and then delete them from the server. By doing this user can free up space from Office365 storage without losing their important mails.
  • Securing Emails: – It is also possible to protect PDF files with password encryption. Therefore, users can protect their Office365 emails by saving them as password-protected PDF files.
  • Printing Emails: – Printing becomes easier with PDF files, so if users need hard copies of their emails, they may prefer to save emails as PDFs for printing.

Quick Solution to Export Office365 Emails to PDF files

A safe and reliable method that will give you instant results to extract Office365 emails as PDF is Enstella Office365 backup software. This tool allows users to download emails from Office365 as PDF files to local drive with a few simple clicks.

Using this tool users can download entire emails as well as some emails from specific folders of Office365 mailbox. This tool comes with many advanced functions to ease the users in doing email backup tasks.

How to Extract emails as PDF files from Office365 account’s mail folders?

To download emails from Office365 account as PDF files to the computer, apply the following steps: –

  • Download, and launch this Windows-based Office365 backup software.
  • Add the email address of your Office365 account and hit the Login button.
  • In the next opened screen, add your Office365 account details and log in with it.
  • Load all mailbox folders of your Office365 account and choose the required mail folders.
  • After folder selection, select the export option “Save in PDF” from the available list.
  • Hit the Browse and select a location from your drive to save the resultant PDF files.
  • Choose a naming convention format from the available drop-down list.
  • Use the Mail Filter option and select the dates of the emails you want to download.
  • In the last step, press the “Save Backup” button and start downloading the PDF files containing Office365 emails.

Best Features of Enstella Office365 Backup Software: –

  • Download O365 emails in bulk: – Download unlimited emails from your Office365 account at one time without facing any difficulty.
  • Saving emails in multiple formats: – Easily save Office365 emails as PDF files and many other formats including PST, EML, EMLX, MSG, HTML, MHTML, MBOX, and Thunderbird.
  • Email Extraction from chosen folders: – Select mail folders from the Office365 mailbox and download emails only from selected folders.
  • Exporting emails of selective dates: – Select the dates of the emails and download only the emails from the selected dates from your Office365 account.
  • Saving exported files to desired path: – Manually select a place from your computer and easily save the downloaded files to that location.
  • Preserving all email properties: – Email extracts from Office365 account in their original format with all their email properties like- To, BCC, CC, Subject, From, Date, Message body, Attachments, etc.
  • No data loss or modification: – Complete Office365 email backup job without getting any kind of data loss or modification issues from Office365 mailbox.
  • All Windows edition compatibility: – Users can run the software on computers with any version of Windows O/s (including- Win 11 to earlier versions).
  • Free Office365 email backup: – Download up to 25 emails from each folder of Office365 mailbox to PDF and other available export options for free through the demo version.

Conclusion

Saving Office365 emails as PDF files is a smart way to keep emails safe. Additionally, there are many other benefits of PDF files. As a result, Office365 email backup as PDF files has become an important task for users. In this article, we have described the best technique to do this task easily. Users can take the help of the technique shown above and get the best results.

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