Home » Cloud Backup » Office365 » How to Backup Office365 Mailboxes?

Summary

Nowadays, many businesses and organizations use Microsoft Office365 as their new emailing platform and handle their emails online from anywhere, anytime. For protecting business regulations and archiving databases, creating a backup of the entire data is a necessity for every organization. Similarly, when we need to get a backup of Office365, first we need to know how the backup is generated. So read this article because in this article we have explained the best and most reliable way to backup the Office 365 mailbox to local storage without losing any important data.

Why Do Users Want to Backup Office365 Mailboxes?

Here I am mentioning some of the reasons why many users want to backup Office 365 mailbox.

  1. Switch One Account to Another Account: If users want to switch from one account to another, then they will need to take a backup.
  2. Data Security: Data is always a highly secure material for every business, and everyone wants to secure their business by protecting it from unauthorized access. So, the backup of Office365 is an extra layer of data security over virus attacks, accidental mailbox deletions, etc.
  3. Archiving Data: Creating a backup of Office365 is most helpful for archiving data in a safe place and using it when required.
  4. Access Office365 Emails Locally: Office365 operates over the cloud and always requires an internet connection to access mailboxes. Whenever we need to access Office365 emails locally, we need to get backups in Outlook PST format or any other format that supports desktop email clients.

Also Read:- How to Backup Outlook 365 Emails to External Hard Drive?

Two Effective Methods to Backup Office365 Mailboxes

Here we have explained two types of methods with the help of which you can backup Office365 Mailboxes to your local computer easily.

Method 1: Export Office 365 Mailbox to PST by Using Outlook

Follow the steps to export Office 365 to PST files using MS Outlook:

  1. First of all open the Outlook application and click on menu “File >> Open and Export”.
  2. Now press on the “Import/Export” Option.
  3. Then Choose the “Export to a file” option and press the “Next” button icon.
  4. Now select the “Outlook Data File (.pst)” option and press the “Next” button icon.
  5. Now select the mailbox folder you want to export and then click “Next”.
  6. Finally, click the “Browse” button, select the saving destination, click “OK”, and then click the “Finish” button icon.

Methods 2: Automated Methods to Take Backup Office 365 Mailbox

Creating an Office365 backup through automated software is a much more secure and guaranteed approach for users. There is no risk of data loss involved, and a complete backup is kept on the local computer in various formats. In the blog, I introduced a popular brand, Enstella Office365 Backup Software, which is a highly advanced and faster technology-based backup software. 

Enstella Office 365 Backup Software comes with an intuitive user interface as well as advanced features and functions. The software gives more options, like filtering the emails before backing up, multiple naming conventions for conversion into file format, and single or multiple folder-wise backup options.

Best features of this Office 365 backup software

  • Enstella Office 365 Backup Sofware can take backup of all email items from Office 365 to PST, EML, EMLX, MSG, HTML, MHTML, MBOX, Thunderbird, vCard, ICS, etc.
  • Users can take partial or full backups of Office365 accounts.
  • The software uses the Modern Authentication (MFA) process to authenticate Office365 login credentials.
  • It is also able to migrate all mailboxes from Office 365 to Gmail, Yahoo Mail, Outlook.com, and another server.
  • This utility is easy to use for both technical and non-technical users as it is designed with the most advanced and foremost user interface.
  • This software helps us to migrate and back up single and multiple Office 365 mailbox items without damaging the data even slightly.
  • This application provides an email filtration option that helps you to back up and transfer your required selection and date-to-date range selected emails from Office 365 into Outlook PST.
  • Try the free demo version of this tool to know the performance of this Office 365 Backup tool and backup only 25 items from each folder at no cost.

Easy Steps to Backup Office 365 Mailbox in Outlook

  • Download and install Enstella Office 365 Backup Software on your Windows computer and install it.
  • Now open the software fill in your Office 365 email address and hit on the “Login” Button Icon.
  • A Microsoft Login Panel appears. Here, fill in your Office365 account details, like email address and password, and authenticate the credentials.
  • Once, authentication is successful, the software automatically fetches all the mailbox information like folders, subfolders, and its data in a well-hierarchical format.
  • Now choose one option as per your requirement (Save to PST, EML, EMLX, MSG, MBOX, Thunderbird, HTML, MHTML, PDF, etc.).
  • Now click on the “Browse” button to select the file saving destination and then press the “OK” button.
  • After selecting the saving destination, click on the “Save Backup” button, and the software will start downloading data from Office365 to a local computer.
  • Finally, a successful backup download message appears on your screen, and you need to check the destination location for the actual file that was created by the software.
Final Word

Through the blog, we aim to show all internet users how to back up Office365 mailboxes to local computer storage. As we know, there are various reasons and situations when we need to download Office365 mailboxes. If you are also on the same path and stuck downloading Office365 mailboxes, then this blog is for you. In the blog, we describe a manual process as well as professional software that takes a few clicks and downloads Office365 data to your computer in just a few minutes. I hope after reading this article it will help you to backup Office 365 mailbox data easily.